Again, don't take it personally, but I've been doing real estate for the last six years and I've spent tons of time talking to other investors and landlords. I also still rent because the returns in SF for buying are so abysmal. So I've had plenty of exposure to the way the real estate industry works. And the customer service is almost uniformly terrible. I read your statement as saying that you didn't want to make it easier for customers to contact you, because they would just whine and complain about stupid stuff. What makes real estate different than any other industry in this regard? What company with good service is determined to not "make it easier for their customers to complain"?

And there are guys out there doing this right. I've lived in building that had online portals for customers to submit complaints and it didn't seem to be a problem for them. And I've talked to landlords across the country who run extremely efficient operations with low marketing costs, low vacancies, and high rents because they kick ass for their customers.

Please don't take offense, but you are going to run into tenants eventually who will call you DAILY to fix things or complain. Maybe they feel the bedroom is colder today than yesterday, or they saw a spider in front of the building, or maybe they don't like the shape of the clouds overhead on Thursdays.

Until you rent to enough people to start getting these renters, you've been isolated.

Every business has these kinds of customers. Hopefully your only plan for dealing with them is not to make it more difficult for all of your customers to contact you, including the 99% who never bother you.

Nope. We answer the phone the same for everyone. And we already have a web portal that does all of this. But none of our customers use it. They want to complain in person or over the phone.

I get that making it easier to file complaints can be bad, but there seems to be a software solution here. Things like prioritizing the work orders from tenants that seldom file complaints, or use the work order history to calculate to total cost of the tenant and price the lease renewal accordingly. This might all be impractical for legal reasons, but having the data seems like a good first step to solving the problem.

I think one issue here is that the majority of tenants do not see entering in a work order online as a viable or quick resolution. If someone's toilet overflows at 3am, they need someone awake and responding right then if possible. To them, entering a request for plumbing repair seems like getting in line at the DMV, and to be honest, it would feel like that to me as well.

Not decrying a software solution, but while I pay almost every bill online, most of the tenants I've had just pay cash or check, and we have an online option.

I stayed at a place where you could place online work orders. That was a much better interface than calling up. I did not place more work orders because of it, but I did them sooner. So, the number of days that the garbage disposal did not work or the smoke alarm battery remained dead went way down. It shouldn't be difficult to screen for spurious work orders such as "dangerous spiders".

I think the secret to great customer service is to avoid the low end of the marketplace. My apartment complexes website does all of this stuff this stuff. Yet, I have submitted less than 1 work order a year for the last five years because well maintained appliances rarely break. They might charge more than the competition but vacancy rates are something like 3% for a reason.

You forgot to mention that their tenant turnover is much lower which drastically reduces their marketing overhead ;)

Dan, all of your comments in this thread seem to assume that if you can't hear a customer's complaint it's not a real complaint; and, more importantly, that if you can hear a customer's complaint you have to fix it.

Just like any business, you have to set boundaries on how much you will do for free. But why not set those boundaries intelligently, based on how the customer's actual desires match up with your ability to provide services?

@ryan

Sure, There is a line somewhere to be crossed/not crossed. The only example I can give is maybe along the lines of google. There is no support whatsoever, yet people remain happy for the most part when things break. People love google. But you cant call and complain- You have to jump through a few hoops and fill out forms first. Thats all I am saying- If you make things too easy, your costs will go up with no additional return on revenue in either the short or long term.

Google may not have an easy support system, but it's unrealistic to expect expert service from free products/utilities. When you're paying anywhere from $500-several thousand dollars a month for something, I think you're entitled to complain as often as you're upset and should be able to expect things to be taken care of.

Adsense doesnt have phone support and significant money changes hands there.

It may not be bad, but it sounds like there's zero accountability. If I ask my building manager to fix a leaky faucet, there's no paperwork, and if he ignores me for two months, what's my recourse - assuming that my property owners aren't as on the ball as you and your dad?

That's why you have a lease. It should outline the manager's responsibilities re: maintenance. Your options for recourse are numerous, from filing a lawsuit to not renewing your rent and moving on.

Yes, your options for recourse are numerous and likely to cause YOU significant pain.

Why should my option be "Sue or pay thousands of dollars to move" if the landlord just elects not to fix something?

Which is true regardless. What point are you trying to make?

Sure, but you don't have any paper trail proving that you made any of these requests, unless you actually make your own paperwork, make copies, and submit that.

@pinksoda

We fix sinks and whatnot right away- If you dont,they only become bigger issues. :)

Its stuff like "Can I have 13 small dogs in my apartment" that gets to you.

Maybe something in a WO System could be intelligent help... Do some natural language searching to see what kind of question is being asked, and provide a canned response.

So, "Can I have [more then \d+|a dog|\d+ cats]" automatically gets them a "Your lease only allows for 2 small animals. Does this answer your question?" type response.

If they can't ask, you'll find out they just got their 14th dog, though. It's enough to make a man screaming from landlording - oh wait - I did!

I do not know either of those things. However, you are a landlord. To me, it is highly likely that your customers don't like your customer service.

I have hated every single landlord I've ever had. They have no online payment systems. I can't lodge tickets easily. I have no transparency if work is being done, if my ticket is moving.

The reason your customers whine is because they LIVE in those properties. You're making a fair chunk of money from having someone live there, and for the most part it seems the estate agents just want to take their cut and have the customers leave them alone.

It's so prevalent that I now assume it's the default case for real estate: sucking.

IANAL, but wouldn't the correct analogy actually be a website placing a "need help?" button on their page? Which is of course common.

I think he was trying to say that you should want to help your customers. You should be happy to receive a work order from them because now they are a satisfied tenant that can praise your apartments to their friends who have been trying to get their sink fixed for a month.

My friend is a renter and he has wanted a renters interface like this for years.

> I think the last thing we would want is to make it easier for the tenant to complain about things.

and

> "Dissatisfied? Click here for a refund"

are options that are miles apart. When you said that you don't want to maintain an easier communication channel with your paying customer, it is a good sign that customer service isn't your greatest selling point. One doesn't need to buy every product in a shop for 10 years before concluding whether the service is good or bad. A few customer reviews / purchases should suffice.

That's not productive :)

Dan isn't a bad guy, I can almost guarantee you. Tenants can be difficult to deal with, and there's just a certain status quo in the industry that everyone has come to accept. I'm just saying that there's a better way, and things like RentPost.com and RentMonitor.com are a step in the right direction.

Thanks ryan.

This does bring up an interesting concept though we can look into... The ability to disable the work order functionality.

Thanks Dan :), and if you ever want go w/ us, just hit me up and we can work a special price up for you for your contribution - Lee

Fourth time I've flagged a comment on HN iirc.

Congratulations. Calling someone a slumlord just because they own property and are willing to discuss their business online does not give you the right to slander them.